Welcome to the admissions platform at https://admission.igangass.ac.ug ("we," "our," "us"). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you apply for admission to S.1 and S.5 programs through our portal.

By accessing and using the admissions system, you consent to the collection and use of your information as described in this policy.

We collect information that is necessary to process your application and manage your student record. This may include:

a. Personal Information:

• Full name
• Date of birth
• Gender
• Nationality
• Contact details (email, phone number, address)
• Next of kin / guardian information

b. Academic and Identification Data:

• Previous school attended
• Examination results (e.g., PLE/UCE)
• National ID or Birth Certificate details
• Application number

c. Technical and System Data:

• IP address
• Browser and device information
• Pages visited and actions taken within the admissions system
• Date/time stamps

Your information is collected for these purposes:

• To process and evaluate admissions applications
• To communicate admissions decisions and updates
• To verify student identity and academic credentials
• To comply with Ministry of Education reporting requirements
• To maintain secure records related to admission activities
• To improve platform functionality and user experience

We process personal data to fulfil our educational mandate, perform administrative functions, and comply with statutory obligations under Ugandan law and Ministry of Education requirements.

We do not sell or rent your personal data. Information may be shared:

• With Ministry of Education or relevant regulatory bodies when required by law
• With authorized school administrators and admissions officers
• With technical service providers who support the platform under strict confidentiality agreements

We will not share your information with third parties for marketing purposes without your explicit consent.

We implement appropriate administrative, technical, and physical safeguards to protect your information against unauthorized access, loss, alteration, or misuse. These include encryption, access controls, and secure data storage.

However, no method of transmission over the internet is 100% secure; we cannot guarantee absolute protection.

We retain personal information only for as long as necessary to fulfil admissions purposes, comply with legal obligations, and support educational administration. After that period, data may be securely archived or deleted.

Depending on applicable laws, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccuracies
• Request deletion of information if no longer needed
• Object to certain processing practices

To exercise these rights, please contact us as listed below.

Our services are used for admissions of minors (students applying to S.1 and S.5). Personal information is provided by parents/guardians or authorized representatives. We take extra care to protect children's data and limit access to only what is necessary for admissions processing.

Our website may use cookies and similar technologies to enhance functionality, analyze performance, and understand how the system is used. You may adjust your browser settings to manage cookies, but this may affect the system's functionality.

We may update this policy to reflect changes in the law or our practices. When updates are made, we will revise the Effective Date and post the updated policy on the platform. Your continued use indicates acceptance of the changes.